Association
 
The Grogan’s Bluff Homeowners’ Association, Inc. is a Georgia nonprofit membership corporation.

Every owner of a lot or dwelling unit is a member of the Association. An annual meeting is held in January to approve the fiscal budget, elect officers and address issues concerning the past year as well as for the year going forward. All residents are encouraged to attend and bring forth issues for discussion. Residents who are not able to attend are requested to submit their vote by proxy so that new Board members can be elected, and changes to our By Laws and Covenants can take place.

The purpose of the Association is to promote the health, safety, viability and welfare of the owners; to improve, repair, replace, and maintain the common areas; to maintain signage; and to address any other issues the Board of Directors deems necessary or desirable. Annual assessments to the owners are used for the good and welfare of the owners to allow the Board to fulfill its stated functions.


The Board is comprised of the following:

President: The HOA President shall be the chief executive officer of the Corporation, and when present shall preside at all meetings of the members and at meetings of the Board; shall have general supervision of the affairs of the Corporation, shall sign or countersign all certificates, contracts and other instruments of the Corporation as authorized by the Board; shall make reports to the directors and members of the Corporation; and shall have all such duties and powers as are incident to the President's office or properly prescribed by the Board.

Secretary: The HOA Secretary is primarily responsible for taking minutes at Board meetings and handling related correspondence including maintaining and updating the website.

Treasurer: The HOA Treasurer shall manage the Association’s finances, which includes paying bills, notifying homeowners when dues are payable or delinquent, and recording all payments. The Treasurer shall prepare comprehensive reports of the affairs, finances, and budget projections of the Corporation and shall report on same to the members at each Board meeting and the Annual Meeting.

Vice President: The HOA Vice President shall provide direct assistance in presidential matters and manage legal issues with support from external counsel on behalf of the Board of Directors and Homeowners’ Association. This includes obtaining general legal advice, reviewing all contracting obligations and the filing liens.

Tennis and Pool: The Tennis and Pool chairperson shall manage the pool and tennis areas. This includes pool and tennis court maintenance, rules and regulations, and the management of pool and lifeguard contracts.

Common Grounds: The Common Grounds chairperson shall oversee the maintenance and enhancements to the common grounds, which primarily include the clubhouse area, and both entrances to the neighborhood. Clubhouse maintenance includes the interior and exterior of the building, restrooms, pool deck, patio, and general area surrounding the pool, clubhouse, and tennis courts. Common grounds also include the management of service contracts with HVAC, landscaping, sprinkler services, and working together with Security to maintain street and safety signs.

Architectural Control: The Architectural Control chairperson shall ensure that the neighborhood appearance is maintained at the high standards set forth by the Board and Covenants. This position is responsible for notifying residents whose individual properties are in violation of the Covenants and also approving resident requests for property changes.

Grogan's Lake Association:The Lake Association president will serve in an ad hoc position on the board representing home-owners residing on lake property. 

Security: The Security chairperson shall address security and safety issues in Grogan’s Bluff. This position oversees a committee of resident volunteers who coordinate the Neighborhood Watch program, collect security related information for the neighborhood newsletter, maintain safety signage on roads, serve as a liaison with Fulton County Police, and handle resident concerns about traffic safety and home security.

Clubhouse and Social: The Social chairperson shall be in charge of all neighborhood social parties and children’s activities.  He/she will also be responsible for the overseeing of clubhouse usage and rentals.

Note: Terms of office may be extended if approved at the annual meeting in January.


 

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